Invoices and KSeF
Invoice details, ways of delivering invoices and payment terms for the school's suppliers and contractors.
Invoice details
The school is an organisational unit of the municipality and is not a separate VAT taxpayer. That is why the buyer on the invoice is Gmina Zielonogaj (the Municipality of Zielonogaj), and the school appears as the recipient.
| Field | Value |
|---|---|
| Buyer | Zielonogaj Municipality |
| Buyer's address | ul. Ratuszowa 1, 00-000 Zielonogaj |
| Buyer's NIP (tax ID) | 000-000-00-00 (sample data) |
| Recipient | Szkoła Podstawowa nr 7 im. Marii Konopnickiej w Zielonogaju |
| Recipient's address | ul. Akacjowa 12, 00-000 Zielonogaj |
National e-Invoice System (KSeF)
The National e-Invoicing System (KSeF) is the state system for issuing and receiving structured invoices. Taxpayers required to use the system issue invoices to us only through KSeF.
In a structured invoice the buyer is Gmina Zielonogaj, identified by its NIP (tax number). The school is given as a third party, in the role of a subordinate unit of the municipality, in line with the details in the table above.
Sending invoices
| Method | When | Address |
|---|---|---|
| National e-Invoice System (KSeF) | the main route for taxpayers covered by the requirement | Buyer's NIP – Gmina Zielonogaj |
| Electronic Invoicing Platform (PEF) | contracts concluded under public procurement, if the contractor chooses this route | buyer's details as given in the contract |
| invoices from issuers outside KSeF, in PDF format | faktury@szkola.czytelnastrona.pl | |
| On paper | invoices from issuers outside KSeF | Szkoła Podstawowa nr 7 im. Marii Konopnickiej w Zielonogaju, ul. Akacjowa 12, 00-000 Zielonogaj |
Please send PDF invoices only to faktury@szkola.czytelnastrona.pl. An invoice sent to a staff member's address may not reach the accounts office in time.
What an invoice should include
- buyer and recipient details matching the table above;
- the contract or order number, if one was placed;
- a description of the goods or service that clearly identifies it;
- a bank account number registered in the VAT taxpayers' list.
Payment terms
We pay invoices within the term given in the contract or order. If the contract does not specify a term, we pay within 21 days of receiving a correctly issued invoice.
Invoices and payments
Invoices are received by the facilities manager and booked by the municipal shared services centre. School main number, extension 2.